Free Business Letter Templates and Examples
Find a business letter example for the situation you need to handle. Browse free templates for apologies, inquiries, complaints, employment, recommendations, and more. Adapt a sample with your own details and tone.
Find a Letter for Your Situation
- Apology letters — Write a professional apology to a customer, colleague, or business partner.
- Inquiry letters and business correspondence — Request information, prices, catalogues, or quotes.
- Complaint letters — Explain a problem clearly and state the action you want taken.
- Recommendation letters — Provide a clear professional reference for a colleague or former employee.
Browse All Letter Types
- Employment letters — Examples for job applications, resignations, hiring, and other workplace situations.
- Cover letters — Guidance and examples for presenting relevant experience to an employer.
- Business correspondence — Letters for inquiries, orders, quotations, and customer communication.
- Personal and confidential letters — Samples for writing on your own behalf in a business context.
- Finance letters — Examples for common financial and payment matters.
- Social letters — Professional notes for appreciation and business relationships.
- Sales letters — Examples for communicating with prospective customers.
- Insurance letters — Correspondence about claims, policies, and insurance matters.
- Club and society letters — Samples for clubs, societies, and community organizations.
- Travel letters — Examples for business travel arrangements and related requests.
- Legal correspondence — Business letter examples for legal and professional communication.
- Landlord and tenant letters — Samples for common rental and property matters.
- Business proposal letters — Introduce a proposal and explain its potential value.
Business Letter Format
Learn how to organize a business letter, including its heading, recipient address, salutation, body, and closing.
Read the business letter format guide.
What Are the Main Parts of a Business Letter?
A business letter commonly includes the date, inside address, salutation, body, and closing. The exact format can vary by purpose and style.
Date and addresses
Include the date and the recipient’s name, title, company, and address when appropriate.
Salutation
Use the recipient’s name or professional title when you know it. If you don’t know the person’s name, choose a suitable role-based greeting.
Body
State your purpose clearly, include the relevant details, and make any request or next step easy to understand.
Closing
Choose a professional closing that fits the situation, such as “Sincerely” or “Respectfully.”
See the full guide to writing and formatting a business letter.