Short Apology Letter

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Short Apology Letter Examples

Sometimes, a brief apology is all you need. Whether you made a small error at work, sent a wrong message, or need to patch things up quickly, a short apology letter can be the perfect way to say sorry professionally and sincerely—without over-explaining.

When to Use a Short Apology Letter

  • Minor workplace mistakes
  • Small delays or miscommunications
  • Customer service follow-ups
  • Quick email apologies

Short Apology Letter Format

Keep it simple. Use this structure:

  1. Greeting: Dear [Name]
  2. Apology: A direct “I’m sorry” or “I apologize”
  3. What Happened: 1-2 lines of explanation (optional)
  4. Closing: Offer a resolution or next step briefly

Sample Short Apology Letters

To Boss (Missed Deadline)

Subject: Apology for Delay

Dear [Boss's Name],

I sincerely apologize for missing the deadline on [Project]. It was my oversight, and I’m taking steps to ensure it doesn’t happen again.

Thank you for your patience.

Best,  
[Your Name]

To Customer

Subject: Apology for the Inconvenience

Dear [Customer's Name],

We apologize for the delay in your order. We’ve fixed the issue and your shipment is on the way.

Thank you for your understanding.

Best regards,  
[Your Name]  
Customer Support Team

To Colleague

Subject: Sorry About the Mix-Up

Hey [Colleague's Name],

Apologies for the confusion earlier—I gave the wrong file. I’ve sent the correct one now.

Appreciate your patience!

Cheers,  
[Your Name]

Tips for Writing a Quick Apology

  • Keep it under 100 words
  • Focus on the fix more than the fault
  • Use a polite, professional tone
  • Don’t over-apologize—one sincere sentence is better

FAQs

How do I write a short apology letter?

A short apology letter includes a clear and brief acknowledgment of the mistake, and a sincere closing. Keep it concise and professional.

Can a short apology be effective?

Yes. This type of letter can be very effective if it’s sincere, direct, and delivered promptly. It’s ideal for minor mistakes or quick fixes.

Explore More Apology Letters

 

A short apology letter is a brief message of regret for an action or event for which a person seeks forgiveness. It is a way of expressing remorse and seeking to make amends for a mistake or wrongdoing. Apologies can be written for a variety of reasons, from minor mistakes to major transgressions. Short apology letters are an effective way to quickly and concisely acknowledge an error and ask for forgiveness. They can be sent to family, friends, co-workers, and employers. Writing an effective letter can help build and maintain relationships, and make a positive impact on the recipient.

How do you write a short apology?

  1. Begin with a direct and sincere apology.
  2. Explain why you are apologizing.
  3. Take responsibility for your actions.
  4. Commit to avoiding a similar mistake in the future.
  5. Offer to rectify the situation, if possible.
  6. Express your regret.
  7. End the letter with a positive closing.

Below is a sample short apology to someone you hurt

Dear [Name],

I am sorry for [action]. I understand how my actions have put a strain on our relationship, and I regret any pain or discomfort I have caused.

I know words alone cannot undo the harm, and I am willing to do whatever it takes to make amends.

Again, I apologize for my actions, and I hope you can forgive me.

Sincerely,
[Your Name]

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