Emergency General Meeting Notice Template

Sometimes, urgent matters arise that require immediate attention from club members. When such situations occur, an Emergency General Meeting (EGM) is called. Below is a professional and easy-to-edit notice template for calling an EGM in your club, association, or society.

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What is an Emergency General Meeting (EGM)?

An Emergency General Meeting (EGM) is a special gathering of members convened outside of the regular Annual General Meeting (AGM) schedule. It is typically called to address pressing issues that cannot wait for the next AGM, such as changes in leadership, financial emergencies, or constitutional amendments.

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✉️ Sample Emergency General Meeting Notice Template

[Your Club or Society’s Name]
Notice of Emergency General Meeting (EGM)

Date: [Insert Date]
To: All Members

Dear Members,

Please be informed that an Emergency General Meeting of [Club/Society Name] will be held on:

Date: [Insert Date]
Time: [Insert Time]
Venue: [Insert Location or Zoom Link]

The purpose of the meeting is to discuss the following urgent matters:

1. [Main agenda item 1]

2. [Main agenda item 2]

3. [Optional additional item]

Your attendance is highly appreciated as your input is crucial to the decisions that will be made.

Sincerely,
[Your Name]
[Designation, e.g., Secretary]
[Club/Society Name]
[Contact Info]

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️ Tips for Writing an EGM Notice

• Use a clear subject line: “Notice of Emergency General Meeting”

• Mention the reason for urgency

• Provide date, time, and location

• Include agenda items to inform attendees in advance

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Related Templates You Might Like

• Sample Letter For General Meeting

• Apology Letter For Cancellation Of Meeting

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❓ Frequently Asked Questions

Q1: When should an EGM be called?

An EGM should be called when urgent issues arise that cannot be postponed until the next scheduled AGM.

Q2: Who can call an Emergency General Meeting?

Typically, the club president or secretary can call an EGM based on constitutional provisions or upon request by a certain number of members.

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3. Downloadable EGM Notice Template

Click to download the template in your preferred format:

• Download as Word (DOCX)

 

Below is the sample for notice of emergency general meeting :

ABC Club

1, Any Road, Any City, Any Town

Tel : 011-12345678, FAX : 011-12345679

Your ref :                                                                                 Our Ref:                                                                  Date : 1 April 202x

 

TO ALL MEMBERS

This is to inform you that an Extraordinary General Meeting (EGM) will be held on 02 May 2xxx in the meeting room beginning at 7:00 P.M.

Agenda:

1. The dismal performance of certain members of the Executive Committee.
2. A re-election of the Executive Committee if necessary.

These are matters of some urgency and importance. Your presence is very much needed. Thank you.

 

Your name

Secretary

 

More clubs and societies letters

Want to learn more similar topic about emergency meeting notice sample? Below are related examples :

• Social letter asking guests to give speech at dinner

• Sample letter for general meeting

• Apology letter for cancellation of meeting