Below is the sample letter reply to the complaint about non-delivery of goods of umbrellas and raincoats :
Your Name
Company Name
Street Address
City, ST ZIP Code
Date
Recipient Name
Title
Organization Name
Street Address
City, ST ZIP Code
Dear Recipient Name:
We have received your letter of complaint dated 8th April and regret to note that you have not received the items you have ordered so far. We apologize for this delay and hope that this has not caused much inconvenience to you.
The reason for this delay is that the person who processes the orders suddenly developed a heart problem and was sent for hospitalization. His substitute is a new one who under the pressure of rush of orders, has misplaced your order unintentionally.
Your order has now been processed and the consignment is almost ready for despatch and it would reach you within 3 days. To compensate the inconvenience caused by us to you by our delayed supply, we shall pay for the transport and delivery charges.
However, we want to assure you that such a mistake will not repeat in future and we will send the goods strictly according to the time schedule as in the past.
We once again apologize for the delay and inconvenience.
Sincerely,
Your Name
Related Examples :
- Letter reply to complaint regarding frequent late deliveries
- Letter reply to complaint letter regarding non delivery