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Stop Payment Letter for Lost Check (Sample & Guide)
If you’ve lost a check or suspect fraud, it’s crucial to send a formal stop payment request letter to your bank. Use this template to protect your funds and prevent unauthorized cashing of the check.
Sample Letter to Stop Payment of a Lost Check
[Your Name]
[Your Address]
[City, State ZIP Code]
[Email Address]
[Phone Number]
[Date]
The Manager
[Bank Name]
[Branch Address]
Subject: Request to Stop Payment on Lost Check
Dear Sir/Madam,
I am writing to request a stop payment on a check that was recently lost. The check details are as follows:
• Check Number: [Check Number]
• Amount: $[Amount]
• Date Issued: [Date]
• Payee: [Payee Name]
Please process this stop payment request immediately to prevent any unauthorized usage. I understand any applicable fees may be charged to my account.
Thank you for your prompt assistance.
Sincerely,
[Your Signature]
[Your Name]
[Your Account Number]Download the Stop Payment Letter (PDF Format)
Format: U.S. Letter Size | Printable PDF | Editable
✅ When to Send This Letter
- You have lost a personal or business check
- You suspect the check may be used fraudulently
- Your bank requires written stop-payment authorization
Tips for U.S. Customers
- Call your bank immediately, then follow up with this letter
- Include accurate check and account details
- Send it via certified mail or drop it at your bank branch
Related Letters
- Letter To Bank Informing About Error In Bank Statement
- Request to Cancel Credit Card
- Letter Informing Bank Of Lost Bank Checks
Frequently Asked Questions
Can I email this stop payment letter to the bank?
Many U.S. banks prefer written and signed hard copies, but check with your branch—some accept secure emails.
Will I be charged for stopping payment?
Most banks charge a fee (usually $15–35). Confirm with your branch before sending the request.
Below is sample letter to stop payment of lost check :
Your Name
Company Name
Street Address
City, ST ZIP Code
Date
Recipient Name
Title
Organization Name
Street Address
City, ST ZIP Code
Dear Recipient Name:
Our customer Excel Trading Co. has informed us that he has still not received my check (No. 12345) dated 01 February 2xxx for the amount of USD3200. We had sent the check by ordinary post two weeks ago. Now we have to assume that the check is lost in postal transit.
Please stop payment of the above check if or when it is presented to your bank and inform the police immediately. As for our customer, we are issuing a replacement check and we shall send out by registered post.
Thank you.
Sincerely,
Your Name
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