Here’s a professional sample business letter for chartering a tourist bus — ideal for sending to a bus company or travel agency.
[Your Company Letterhead or Contact Info]
[Your Name]
[Your Position]
[Company Name]
[Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]
To:
[Manager’s Name]
[Bus Company Name]
[Address]
[City, State, Zip Code]
Subject: Request for Chartering a Tourist Bus
Dear [Manager’s Name],
I hope this message finds you well.
We are writing to inquire about the availability and rates for chartering a tourist bus from your company. Our organization, [Company/Organization Name], is planning a group trip on [Date(s)] to [Destination], and we are seeking comfortable, reliable transportation for approximately [Number of Passengers] passengers.
We would appreciate if you could provide the following details:
- Availability of a tourist bus on the specified date(s)
- Seating capacity and amenities (e.g., air conditioning, restroom, Wi-Fi)
- Total cost and breakdown (including driver charges, fuel, taxes, etc.)
- Booking procedures and payment terms
- Any additional services or requirements we should be aware of
Our planned itinerary is as follows:
Departure: [Location], at [Time] on [Date]
Destination: [Destination Name]
Return: [Location], at [Time] on [Date]
Please let us know if your company can accommodate our request. We would be grateful to receive your quotation at your earliest convenience.
Thank you for your assistance, and we look forward to the opportunity to work with your team.
Warm regards,
[Your Full Name]
[Your Position]
[Company/Organization Name]
[Email] | [Phone Number]